College Complaints and Appeals Policy

  1. Purpose
  2. a) The purpose of Islamic College of Brisbane’s Complaints and Appeals Policy is to provide a student or parent(s)/legal guardian with the opportunity to access procedures to facilitate the resolution of a dispute or complaint involving Islamic College of Brisbane.
  3. Informal Complaints Resolution
  4. a) In the first instance, Islamic College of Brisbane requests there is an attempt to informally resolve the issue through mediation/informal resolution of the complaint.
  5. b) Students should contact the student’s teacher in the first instance to attempt mediation/informal resolution of the complaint.
  6. c) If the matter cannot be resolved through mediation, the matter will be referred to the Head of Primary/Secondary/ Deputy Principal/Principal and the internal formal complaints and appeals handling procedure will be followed.
  7. Formal Internal Complaints Handling and Appeals Process
  8. a) The process of this grievance procedure is confidential and any complaints or appeals are a matter between the parties concerned and those directly involved in the complaints handling process.
  9. b) The student must notify the College in writing of the nature and details of the complaint or appeal.
  10. c) Written complaints or appeals are to be lodged with the Principal.
  11. d) Where the internal complaints and appeals process is being accessed because the student has received notice by the College that the College intends to report him/her for unsatisfactory course attendance, unsatisfactory course progress or suspension or cancellation of enrolment, the student has 20 working days from the date of receipt of notification in which to lodge a written appeal.
  12. e) Complaints and appeals processes are available to students at no cost.
  13. f) Each complainant has the opportunity to present his/her case to the Principal.
  14. g) Students and / or the College may be accompanied and assisted by support person at all relevant meetings.
  15. h) The formal grievance process will commence within 10 working days of the lodgement of the complaint or appeal with the Principal/other.
  16. i) For the duration of the internal complaints and appeals process the student’s enrolment will be maintained, as required under the National Code of Practice for Providers of Education and Training to Overseas Students 2018 and the student must continue to attend classes.

However, if the [Principal/other] deems that the student’s health or well-being, or the well-being of others is at risk he/she may decide to suspend or cancel the student’s enrolment before the complaints and appeals process has been accessed or fully completed. In such cases, the student may still lodge a complaint or appeal, even if the student is offshore.

  1. j) Once the Principal has come to a decision regarding the complaint or appeal, the student will be informed in writing of the outcome and the reasons for the outcome, and a copy will be retained on the student’s file.
  2. k) If the grievance procedure finds in favour of the student, Islamic College of Brisbane will immediately implement the decision and any corrective and preventative action required, and advise the student of the outcome.
  3. l) Islamic College of Brisbane undertakes to finalise all grievance procedures within 10 working days. However, the school is only obliged to await the outcome of an external appeal if the matter relates to a breach of course progress or attendance requirements. For all other issues, the school may take action (including making changes to the student’s enrolment status in PRISMS) in accordance with the outcome of the internal appeal
  1. External Appeals Processes
  2. a) If the student is dissatisfied with the conduct or result of the internal complaints and appeals procedure, he/she may contact and / or seek redress through the Overseas Students Ombudsman at no cost. Please see: http://www.ombudsman.gov.au/about/overseas-student-ombudsman-landing-page or phone 1300 362 072 for more information.
  3. b) If the student wishes to appeal a decision made by Islamic College of Brisbane that relates to being reported for a breach of course progress or attendance requirement (under Standard 8), the student must lodge this appeal with the Overseas Student Ombudsman’s office within 10 working days of being notified of the outcome of his/her internal appeal.
  4. c) If the student wishes to appeal a decision made by Islamic College of Brisbane that relates to:
  5. i) refusal to approve a transfer application (under Standard 7), or
  6. ii) suspension or cancellation of the student’s enrolment (under Standard 9)

any choice to lodge an external appeal with the Overseas Student Ombudsman is at the student’s discretion. The school need not await the outcome of any external appeal lodged, before implementing the outcome of the internal appeal.

  1. Other legal redress
  2. a) Nothing in the School’s Complaints and Appeals Policy negates the right of an overseas student to pursue other legal remedies.
  1. Definitions
  2. a) Working Day – any day other than a Saturday, Sunday or public holiday during term time
  3. b) Student – a student enrolled at the Islamic College of Brisbane or the parent(s)/legal guardian of a student where that student is under 18 years of age
  4. c) Support person – for example, a friend/teacher/relative not involved in the grievance.