College Transfer Policy

Islamic College of Brisbane Overseas student transfer policy and processes apply to:

  • overseas students requesting to transfer prior to completing the first six months of their first registered school sector course or
  • where the student has completed the first six months of their enrolment in their first registered school sector course and wishes to transfer but the provider holds welfare responsibility via a CAAW.

Overseas students requesting to transfer prior to completing the first six months of their first registered school sector course:

  1. Overseas students are restricted from transferring from their first registered school sector course of study for a period of six months. This restriction also applies to any course(s) packaged with their first registered school sector course of study. Exceptions to this restriction are:
  2. a) If the student’s course or school becomes unregistered
  3. b) The school has a government sanction imposed on its registration
  4. c) A government sponsor (if applicable) considers a transfer to be in the student’s best interests
  5. d) If the student is granted a release in PRISMS.
  6. Students can apply the Administration Officer for a Letter of Release at no charge to enable them to transfer to another education provider. However, if a student has not completed the first six months of the principal course of study or is under 18 years of age, conditions apply.
  7. Islamic College of Brisbane will only release a student before completing the first six months of their first registered school sector course in the following circumstances:
  8. a) The student has changed welfare and accommodation arrangements and is no longer within a reasonable travelling time of the school.
  9. b) The student will be reported because they are unable to achieve satisfactory course progress at the level they are studying, even after engaging Islamic College of Brisbane‘s intervention strategy to assist them in accordance with Standard 8 (Overseas student visa requirements).
  10. c) The student provides evidence of compassionate or compelling circumstances.
  11. d) Islamic College of Brisbane fails to deliver the course as outlined in the written agreement.
  12. e) The student provides evidence that their reasonable expectations about their current course are not being met.
  13. f) The student provides evidence that he / she was misled by Islamic College of Brisbane regarding Islamic College of Brisbane or its course and the course is therefore unsuitable to his/her needs and/or study objectives.
  14. g) An appeal (internal or external) on another matter results in a decision or recommendation to release the student.
  15. h) It has been agreed by the College the student would be better placed in a course that is not available at Islamic College of Brisbane.
  16. i) Where the student ceases to live with a Department of Immigration and Border Protection approved relative
  17. Students under 18 years of age MUST also have:
  18. a) Written evidence that the student’s parent(s)/legal guardian supports the transfer application
  19. b) Written confirmation that the receiving provider will accept responsibility for and communicate with the student about approving the student’s accommodation, support, and general welfare arrangements from the proposed date of release where the student will not be living with a parent / legal guardian or a suitable nominated relative
  20. Islamic College of Brisbane will NOT agree to the transfer before the student completes the first six months of their first registered school sector course in the following circumstances:
  21. a) The student’s progress is likely to be academically disadvantaged
  22. b) Islamic College of Brisbane is concerned that the student’s application to transfer is a consequence of the adverse influence of another party
  23. c) The student has not had sufficient time to settle into a new environment in order to make an informed decision about transfer
  24. d) The student has not accessed school support services which may assist with making adjustments to a new environment, including academic and personal counselling services
  25. e) School fees have not been paid for the current term/semester.
  26. To apply for transfer to another provider, students need to:
  27. a) Complete an Application for Student Transfer Form available from the Administration Officer.
  28. b) Give this completed application form and a valid offer of enrolment from another provider to the Administration Officer for assessment by the Principal.
  29. c) If under 18 years of age, attach written confirmation of the parent/s or legal guardian/s support for the transfer to the nominated provider.

In this case, the valid offer of enrolment must also confirm the new provider’s acceptance of responsibility for approving the student’s accommodation, support and general welfare arrangements from the proposed date of the student’s release from Islamic College of Brisbane, in accordance with Standard 5 (Younger overseas students) of the 2018 National Code of Practice for Providers of Education and Training for Overseas Students.

  1. Islamic College of Brisbane will assess the student’s transfer request application and notify the student of a decision within 5 working days.
  1. If Islamic College of Brisbane grants the student’s transfer request, the student will be notified and the decision will be reported to the Department of Immigration via PRISMS.
  2. If Islamic College of Brisbane intends to refuse the student’s transfer application request, Islamic College of Brisbane will provide the student with reasons for refusal in writing and include a copy of Islamic College of Brisbane’s complaints and appeals policy (available at: www.icb.qld.edu.au ). The student has the right to access Islamic College of Brisbane’s complaints and appeals process and has 20 working days to do this. The student’s transfer request application will only be finalised in PRISMS after one of the following occurs:
  3. a) the student confirms in writing they choose not to access Islamic College of Brisbane’s complaints and appeals process, or
  4. b) the student confirms in writing they withdraw from any appeals process they have commenced, or
  5. c) the appeals process is completed and a decision has been made in favour of the student or Islamic College of Brisbane
  6. Applications to transfer to another registered provider may have visa implications. The student is advised to contact the Department of Immigration office as soon as possible to discuss any implications. The address of the nearest Office is: 299 Adelaide Street, Brisbane, QLD

          

Other contact details for Department of Immigration and Border Protection are:  

Tel: 131 881 and

Web: https://www.border.gov.au/about/corporate/information/forms/online/student-visa-enquiry-form.

  1. Islamic College of Brisbane only accepts applicants residing with an approved relative of guardian and does not hold welfare responsibility via a CAAW. Islamic College of Brisbane does not accept transfers whereby the student has completed the first six months of their enrolment in their first registered school sector course and wishes to transfer but the provider holds welfare responsibility via a CAAW.